Painting Business CRM That Keeps Your Schedule Full
Track painting jobs from first call to five-star review. Manage estimates, schedule crews, and follow up with past customers for repeat work -- all in one place.
What we hear, every week.
You gave an estimate last Tuesday and never followed up -- now they hired someone else
Your schedule lives in a paper calendar and double-bookings happen more than you admit
Customers from last year who would hire you for another room never hear from you
Built for how painting businesses actually work.
RadiusOS turns your painting business into a pipeline you can see at a glance. Every customer moves from lead through walkthrough, estimate, booking, painting, and review. AI scoring tells you which estimates are going cold so you follow up before they call another painter. Email templates handle the repetitive stuff -- estimate follow-ups, day-before reminders, completion thank-yous, and review requests -- so you stay booked without spending your evenings writing emails.
Vertical-aware AI
The AI writes drafts in your industry's voice. When you click “Draft a follow-up,” RadiusOS reads your pipeline template and matches the trade language, the trust signals, and the typical outreach scenarios painting businesses actually use - not generic B2B SaaS phrasing.
Every step. Already mapped.
Your workspace is pre-loaded with these stages on day one. Drag-and-drop to customize, or use them as-is.
Lead
Someone called or submitted a request online. Reply fast -- painting is one of the easiest services to comparison shop. The first painter who responds professionally often gets the walkthrough.
Walkthrough
You are on site measuring rooms, checking surface conditions, and discussing colors. Take notes on everything -- scope changes after the estimate is sent are where margin disappears.
Estimate Sent
The quote is out. Follow up in 48 hours. Homeowners often get three estimates for painting jobs. Your follow-up is what separates you from the other two.
Booked
They approved and you have a start date. Confirm the appointment, colors, and any prep the homeowner needs to do. Send a reminder the day before so both sides are ready.
In Progress
Painting is underway. If you discover issues -- peeling, water damage, extra prep -- communicate immediately and get approval before the scope changes.
Completed
The job is done. Do a final walk-through with the customer, point out the details you got right, and ask for a Google review. Great painters get referrals from every completed job.
Reviewed
They left a review and the job is fully closed. This customer is now a warm lead for future work -- interior touch-ups, exterior repaints, or a referral to their neighbor.
What you're probably wondering.
What software do painting contractors use?
Most painting contractors use notebooks, spreadsheets, or nothing at all to track estimates and jobs. RadiusOS is a free CRM built for painters with a pipeline that matches how painting jobs actually flow -- from estimate to completed work to review.
How do I follow up on painting estimates?
RadiusOS flags estimates that have gone quiet. AI scoring watches for dropped engagement and nudges you to follow up within 48 hours. Pro users can automate estimate follow-up emails so they go out without manual effort.
Can I track interior and exterior painting jobs separately?
Yes. Each job card has a field for interior or exterior scope, square footage, and color notes. You can filter your pipeline to see only exterior jobs if you are scheduling around weather, or see everything at once.
Is there a free CRM for painters?
RadiusOS is free to start with a pipeline designed for painting businesses. Track estimates, schedule jobs, follow up with customers, and request reviews. Pro adds automated email sequences and AI-drafted messages for $19 per month.
Built for painting businesses. Free to start.
No credit card. Cancel anytime. The pipeline is set up the moment you sign up — no blank-page problem.