Financial Advisor CRM Built Around the Review Cadence
Track every prospect from warm intro to onboarded client, then keep the quarterly and annual reviews on the calendar without slipping. Pairs with your compliance-cleared communication system -- this handles relationship management, not regulated record-keeping.
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A warm referral went cold three weeks after the discovery meeting because you got busy and the plan presentation never got scheduled
Q3 ended and four clients went without their quarterly review -- regulators don't care that you were busy and clients quietly start shopping
You closed two great clients last year and never asked them for an introduction -- the easiest source of new business sat unused
Template preview
Financial Advisor
For solo RIAs, fee-only advisors, breakaway advisors, and bank-channel advisors managing their own client relationships. Track prospects, plan presentations, onboarding, and quarterly/annual reviews - so referrals don't sit cold and reviews don't slip past their dates.
+2 more stages
RadiusOS gives solo RIAs and breakaway advisors a pipeline built around the review cadence that actually drives retention and compliance. Every household moves from prospect through discovery, plan drafted, plan presented, onboarding, active client, and -- critically -- quarterly and annual review stages that surface 30 days before the date. AI scoring flags prospects going cold between meetings and active clients overdue for a review. Email templates handle warm-intro thank-yous, post-discovery plan timelines, presentation scheduling, onboarding KYC follow-up, and life-event check-ins so the relationship stays current without writing the same message twice. Investment recommendations and regulated PII stay in your compliance-cleared system.
Pipeline stages (8)
Included modules
Custom fields (6)
AUM Tier
select
Account Types
text
Fee Structure
select
Compliance Status (KYC complete)
select
Next Review Date
date
Risk Tolerance Profile
select
Terminology
How this pipeline works
Prospect
A warm referral or inbound inquiry came in. Book the discovery meeting within two weeks of the intro -- referrals cool fast, and the source who introduced you is watching whether you take it seriously.
Discovery Meeting
You met and learned about their goals, accounts, and decision style. Within 48 hours, send a follow-up with a specific plan-delivery timeline. Vagueness here is what makes prospects drift to whoever was more concrete.
Plan Drafted
The financial plan is built. Schedule the presentation while it's fresh -- ideally within two weeks. Plans that sit for a month feel stale by the time they're presented, and the prospect has cooled with them.
Plan Presented
You walked them through the plan. Follow up within 48 hours to answer the questions they didn't ask in the room. Most plan-to-onboard conversions happen in the follow-up call, not the presentation itself.
Onboarding
They said yes. White-glove the KYC, account-opening paperwork, and ACAT transfers. The onboarding experience sets the trust baseline for the next 20 years -- and is the most common moment new clients quietly bail.
Active Client
Accounts are open and you're managing the relationship. Use this stage for proactive quarterly check-ins, life-event reminders, and the referral asks that happen most naturally after a markets-up review.
Quarterly Review Due
A review is coming up in the next 30 days. Lock the date now -- don't let it slip into next quarter. Quarterly reviews are both a regulatory expectation and the single best retention lever you have.
Annual Review Due
Annual review is in the next 30 days. Plan the bigger conversation: tax planning, beneficiary updates, life changes, retirement glide path. Annual reviews are when you earn the next year of the relationship.
Frequently asked questions
What is the best CRM for financial advisors?
The best CRM for financial advisors treats the review cadence as a pipeline stage, not a separate calendar. RadiusOS surfaces quarterly and annual reviews 30 days out so they don't slip. Redtail and Wealthbox are advisor-specific CRMs at $50 to $99/user/month with deeper compliance integrations; RadiusOS starts free and pairs with your compliance-cleared system rather than replacing it.
Is there an RIA CRM built for solo and breakaway advisors?
Yes. RadiusOS works for solo RIAs, fee-only advisors, and breakaway advisors managing their own book without a back office. The pipeline tracks prospect-to-active-client conversion plus the recurring review cadence that drives retention. Doesn't replace Salesforce Financial Services Cloud or Redtail for large RIAs -- built for advisors who run their own relationships.
Is RadiusOS compliant for financial advisors?
RadiusOS is a relationship management tool, not a regulated record-keeping system. We are not FINRA-registered or SEC-compliant for books-and-records purposes. Specific investment advice, trade rationale, regulated PII (SSN, account numbers, beneficiary details), and any compliance-relevant client communications must live in your compliance-cleared system -- typically your custodian platform plus an archived email system. Use RadiusOS for the relationship side: who you're meeting with, what stage they're in, and when their next review is due.
What financial advisor pipeline software is there for new RIAs?
RadiusOS is free to start with a pipeline built for the advisor workflow -- prospect, discovery, plan presentation, onboarding, active client, and quarterly/annual reviews. Track AUM tier, fee structure, KYC status, and review dates on every household card. Pro is $19/month for review-reminder sequences and AI-drafted post-meeting follow-ups. Built for advisors going independent who don't yet have an enterprise CRM budget.
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